Managing kindergarten enrolments with a mix of paper forms, spreadsheets and educated guesses is something most administrators know all too well.
Most preschools implement similar enrolment systems. The enrolment process likely includes PDFs that parents download for submission purposes, and a spreadsheet to track incoming enquiries. These systems operate adequately at first but lose effectiveness halfway through registration periods because staff forget which students registered and which remain unconfirmed or incomplete.
It’s usually around that time services realise they need something more reliable. Not a fancier one full or AI or techy features, but an online enrolment system that removes all associated stress and streamlines processes.
If you find yourself exploring online enrolment systems then you must wonder what benefits await from making the switch.
Let’s break it down: Enrolment shouldn’t be this hard
Enrolment processes each year become a repetitive reboot of existing procedures. Manually handling the entire process involves submitting form requests repeatedly while reminding families for their responses and finding matching classroom vacancies.
Users often take responsibility for system issues because they feel they do not manage their tasks sufficiently. The majority of organizational confusion stems from flawed systems rather than inadequate personnel. It’s a systems problem.
Having information saved across different platforms including email accounts and Google Sheets while simultaneously attempting to remember each detail creates space for information loss – and loss of sleep!
Finally an online enrolment system designed to simplify things
EnrolNow One exists because kindergartens repeatedly asked for “a better way” to manage their enrolments.
And there is. EnrolNow allows parents can input their data through mobile devices without needing to log into the system. The system displays the position of each child with clarity between enquiry to waitlist, and enrolled to confirmed statuses. No guesswork. No double-ups. You also do not need to send email requests to check whether families have completed their survey form – it’s all taken care of through the system.
The key difference comes from having all data consolidated into one integrated system (one source of truth). Your single entry of child details propagates throughout the system. The system displays information to everybody who needs it exactly when they require access. Through automation the system also prompts families who forgot to respond without requiring your personal interaction.
What kindergarten managers tell us
Services usually report this after switching their systems. Relief.
Fancy software features are not the reason EnrolNow works. Great enrolment management software stops creating constant pressure on kindergarten managers. A director mentioned she dedicated multiple hours every week to sorting application emails before the EnrolNow One system was adopted. Now she glances at her dashboard in the morning and moves on with her day.
‘Our waitlist used to be a rough estimate’ – was feedback we got from one staff member. ‘The new system currently serves as a reliable and trusted operational tool for my team.’
At EnrolNow, our mission is to create this level of positive transformation. Our software operates according to your needs without any need for magic.
So… is it time?
Only you can say if your current enrolment system is slowing things down. You should consider testing a new enrolment system when you feel like your current enrolment process is hindering your kindergartens daily routines.
We would be pleased to demonstrate the functionality of EnrolNow One to you. During a demo session and friendly conversation, you will receive an honest evaluation to determine if the tool will work for your needs.
👉 Book your free demo
👉 Or get in touch
No stress. Just less mess.
